Event Organisor

Job Description:
Roles and Responsibilities
Communicate with the client to understand their wants, needs, and special requests for the event
Plan and organize the event from concept to finish in accordance with the preference of the client
Create a budget that suits the client’s need and maintain it
Select the most suitable location or venue; book, prepare, and arrange it for the event
Design a layout and agenda of the event; create event guides, tickets, pamphlets, and any other marketing activities to promote the event traditionally or digitally with the assistance of PR professionals or marketing executives
Hire key volunteers and manage staff, as well as special guest appearance, MCs, anchor or any other suitable entertainer for the event
Attend event to oversee activities and ensure details are handled as planned
Address any dispute that may arise, and remain on site after the event is over to ensure proper clean up
Work with and give guidance to volunteers and staff involved in event planning and execution
Negotiate and contract with vendors such as photographers, florists, caterers, technical and transportation services on a variety of goods and services like security, lighting, sound equipment, displays, stages, parking, food and drink and any other essential item to ensure the success of the event
Monitor delivery of goods and services to ensure contract terms are satisfied; adhere to legal, insurance, and health and safety regulations
Perform other related duties as may be assigned or requested by clients.
Experience in event organization or management or related work experience is an added advantage
Strong communication skills – written and verbal is a must
Positive and outgoing personality
Strong negotiation, leadership, and planning skills
Ability to multi-task, remain calm and work under pressure in a fast paced environment
Attention to details and good problem solving skills
Experience or talent for organizing and working complex events in an efficient and methodical manner
Strong interpersonal skills and ability to deal with diverse types of people
Ability to work effectively as part of a team and also take initiatives when the need arises

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