 |
| Roles and Responsibilities |
| Communicate with the client to understand their wants, needs, and special requests for the event |
| Plan and organize the event from concept to finish in accordance with the preference of the client |
| Create a budget that suits the client’s need and maintain it |
| Select the most suitable location or venue; book, prepare, and arrange it for the event |
| Design a layout and agenda of the event; create event guides, tickets, pamphlets, and any other marketing activities to promote the event traditionally or digitally with the assistance of PR professionals or marketing executives |
| Hire key volunteers and manage staff, as well as special guest appearance, MCs, anchor or any other suitable entertainer for the event |
| Attend event to oversee activities and ensure details are handled as planned |
| Address any dispute that may arise, and remain on site after the event is over to ensure proper clean up |
| Work with and give guidance to volunteers and staff involved in event planning and execution |
| Negotiate and contract with vendors such as photographers, florists, caterers, technical and transportation services on a variety of goods and services like security, lighting, sound equipment, displays, stages, parking, food and drink and any other essential item to ensure the success of the event |
| Monitor delivery of goods and services to ensure contract terms are satisfied; adhere to legal, insurance, and health and safety regulations |
| Perform other related duties as may be assigned or requested by clients. |
| |
| Requirements |
| Experience in event organization or management or related work experience is an added advantage |
| Strong communication skills – written and verbal is a must |
| Positive and outgoing personality |
| Strong negotiation, leadership, and planning skills |
| Ability to multi-task, remain calm and work under pressure in a fast paced environment |
| Attention to details and good problem solving skills |
| Experience or talent for organizing and working complex events in an efficient and methodical manner |
| Strong interpersonal skills and ability to deal with diverse types of people |
| Ability to work effectively as part of a team and also take initiatives when the need arises |
